аЯрЁБс>ўџ IKўџџџHџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџьЅСG П„'bjbjŽйŽй !VьГьГ##`џџџџџџ]ђђђђђђђJJJJ8‚ Ž$JуьЦЦ(юююЩЩЩЈЊЊЊЊЊЊ$ЯєУаЮђЩЩЩЩЩЮcђђююлЦcccЩ ђюђюЈ"("ђђђђЩЈc€cу о(XђђЈюВ  ђ%З§ЦJJеŽ€( Board of Commissioners Meeting September 28, 2006 Sunapee Town Offices PRESENT: Robert Henry-Chairman, Charles Smith, Aaron Simpson, Helen Charpentier, David Montambeault. Also present: Holly Leonard, David Bailey, Augustus Seamans, Richard Lee, Mark Wetzel, Rebecca Jenkins, Theodore Gallup. ABSENT: Tracy Nangeroni. The Chairman called the meeting to order at 5:30 p.m. The Chairman introduced Theodore Gallup as a potential new Commissioner. Forms for Signing: August 31, 2006 Meeting Minutes: Charles S. and Aaron S. pointed out some corrections to the minutes. There was some discussion regarding the New London right of way. Aaron S. made a motion to approve the minutes as amended, seconded by David M., voted unanimously in the affirmative, so declared by the Chairman. There was some discussion regarding Granliden’s vote to attach to Sunapee water. August 2006 Sewer Purchase Journal: Charles S. made a motion to accept the sewer purchase journal as presented, seconded by David M., voted unanimously in favor, so declared by the Chairman. August 2006 Water Purchase Journal: Aaron S. made a motion to approve the August Water Purchase Journal as printed, seconded by Charles S., voted unanimously in favor, so declared by the Chairman. MAC 12 Abatement Request: After some discussion regarding the property, Charles S. made a motion to disapprove the abatement request, seconded by David M., voted unanimously in favor, so declared by the Chairman. Wastewater Treatment Highlights: Dave B. reported that he is still working with the geobags and that he is trying to get 6 truckloads in each one but he is not sure that the bags will hold that much. Dave B. reported that Tom White had been out yesterday to measure the solids in the bags and they had done what they think is a paint test and that the solids did not leak out of the filter. There was some discussion regarding pressing the bags and where they would be disposed of. Dave B. stated that he and David M. had gone to look at dumpster boxes that will allow for the dewatering without the use of bags, but the price was fairly cost prohibitive. Dave B. stated that the new permit for the plant is going to require phosphorus removal and the polymer that is being used in the bags is phosphorus based and this means that a different type of polymer would need to be utilized. Robert H. proposed putting off this discussion until the next meeting. There was some discussion regarding the new permit and who could help review it and make suggestions as to how to comply. Mark W. stated that Stantec could review the new permit and if there is anything that the Commission really questions then and environmental lawyer would have to be consulted. Mark W. will call DES to see if they can get an idea of what the new limits are going to be. Robert H. introduced that there had been a pipe that ruptured coming out of the Georges Mills pump station which then spilled into Muzzy Brook causing an e-coli spike in the lake. Gus S. stated that he was out of town when the spill happened. Gus S. stated that LSPA had attended the New London meeting about 10 days ago and he gave a synopsis of the events of the problem. There was some discussion about what might have caused the pipe to break and how old the pipe was. Robert H. stated that this incident points out the need for a better emergency plan. There was some discussion regarding other options for hauling during a sewer break and about notification of residents that could be impacted by the event. Richard L. stated that Jessie L. is looking into the feasibility of a reverse 911 for notifying an effected area. Robert H. feels that New London needs to put together a plan for both Commissions to review. There was much discussion regarding the emergency plans. Richard L. stated that he thought the cooperation between the two towns and all individuals responding had been very good and the issue had been resolved fairly quickly. Dave B. reported that A/D Instruments and Paul Casey had been at the plant on Tuesday and had reviewed the calibration procedure. Dave B. was disappointed because he thought that they were going to do all of the meters in town at the same time. Gus S. stated that Paul C. is coming to New London in early October to start evaluating the town line meter. Dave B. has no yet seen a report on the meter accuracy during the calibration at the treatment plant. Dave B. reported that there had been a septic slug coming into the Wastewater Plant early this morning and that he had been worried that this would cause an upset at the plant. There was some discussion regarding where it might have come from and how long it would have taken to get from various spots in town to the treatment plant. Dave B. stated that Scott C. had given his notice and will be done on October 20, 2006. New London departed at 6:35 p.m. Water Treatment Highlights: Dave B. stated that he had received a price for the insertion valve that he had wanted to put in on Lake Avenue and that it will cost approximately $8,500.00. There was some discussion regarding the ramifications of shutting down the whole town’s water for several hours if an insertion valve was not used. Dave b. would like to take the money out of the Lake Avenue Project funds, the Commission agrees that it should be purchased and installed. A project progress report from Underwood was presented to the Commission for the Lake Avenue project. There was some discussion regarding the distance from the sewer line that the new water line must be and that making a new trench to put in the new line may make it easier to serve customers while the new line is being laid. There was some discussion regarding how this will impact the project as a whole. Robert H. introduced Mark Wetzell and Rebecca Jenkins of Stantec to discuss the capital improvement plan. Robert H. stated that the Commission had been very pleased with the proposal written up by Stantec. Mark W. stated that the important part of the study will be to get the input from the Commission as to what they are looking for in the long term. Mark W. presented what the final report will look like and how the Commission will be able to utilize this in the future. Mark W. stated that they have completed the preliminary reviews of the system and that they will be doing a condition assessment of all the facilities next. Rober H. questioned what the time frame for a final report would be? Mark W. feels that it will be ready before the first of the year. Helen c. question future growth and how that is evaluated? Mark W. stated that this can be a problem especially with sewer because it is difficult to evaluate due to infiltration and that perhaps an I&I study would be good to do. Robert H. stated that the town is redoing the master plan and this report will help the Commission give better input to the master plan committee. There was some discussion about having Stantec come to monthly meetings. The Commission does not feel that they need to attend every meeting. Mark W. will do the analysis of the system and will bring in the results to a meeting prior to completing the final report. It was decided that a special meeting on the Capital Improvement Plan would be held on November 9, 2006 at 5:30, place to be discussed. The Stantec representatives departed at 7:10 p.m. Old & New Business: Robert H. again introduced Theodore Gallup as a potential replacement for John W. on the Commission. There was some discussion regarding John W. and not having received an official letter of resignation. Robert H. told Ted G. that he could be appointed to the Commission only until March when he would have to run for election to remain on the Commission. After some discussion regarding possible conflict of interest, David M. made a motion to appoint Ted G. as a Commissioner pending the official resignation of John w. from the board, seconded by Aaron S., voted unanimously in favor, so declared by the Chairman. There was some discussion regarding the Georges Mills spill and what was going to happen with the meter calibrations and Paul Casey. Charles S. would like the Commission to think about proposing a straight flat rate billing structure between Sunapee and New London. There was some discussion regarding the intertown agreement. 7:30 p.m. Charles S. made a motion to adjourn, seconded by Aaron S., voted unanimously in the affirmative, so declared by the Chairman. Submitted by Holly Leonard. 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